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As the only Sales Ledger Clerk in the business, the role will primarily involve the complete management of the company's sales ledger. You will be liaising with other departments and clients to resolve queries and discrepancies and product reports for management.
We have a job management system, simPRO, which quotes, invoices and statements are raised on, this integrates with our Sage 50 Accounts package.
Responsibilities:
- Opening and sending quotes as per schedule of rates or per the Commercial Manager's instruction
- Matching purchase orders to quotes and converting to jobs, checking values
- Reconciling job status and values on Excel with Commercial Manager, monthly, before applications
- Running Pending, Progress and Complete Job reports to check on progression of jobs for invoicing
- Preparing monthly application for payments alongside the Commercial Manager and liaising with Clients regarding valuations for invoicing
- Meeting deadlines for invoicing as per the clients' requirements
- Matching Final Account invoices to Purchase Orders and filing for audit purposes
- Managing the amounts received from clients, reconciling remittances to the ledger and posting receipts
- Preparation of monthly statements, both in Excel and from simPRO
- Liaising with clients regularly to build relationships and discuss issues
- Escalate non-payment or overdue payments to the Accounts Manager in a timely manner
- Ensuring the company SOR remain up to date on the system
- Occasional holiday cover for purchase ledger when required
- Ensuring that all records are in line with Auditor and Accreditation requirements
Experience required:
- An all-round accounts clerk with a minimum 5 years experience
- Sage 50 Accounts
- simPRO experience is an advantage but full training can be provided
- Good knowledge of double entry bookkeeping
- Able to work to daily and monthly deadlines
- Strong IT skills
- Personable with good communication skills
Due to the nature of the position, this role is based in our Laindon office and working from home is not an option
Job Type: Full-time
Salary: £26,000-£28,000 per year
Work Location: In person
