PA to the Directors

PA to the Directors

The role

Working for a multinational manufacturing company based in Basildon, Essex, we are currently looking for a PA Administrator to provide support to the Senior Management team.

You will coordinate the activities of two members of the Senior Management team, liaising with them on travel organisation and expense management.

The successful candidate will support the efficient running of a Europe based team by working closely with one of the above-mentioned Senior Leaders on:

• Calendar management, including scheduling appointments and prioritising the most sensitive matters.
• Organising meetings, including scheduling, sending reminders, recording minutes and follow up actions, as well as organising catering when necessary.
• Maintaining comprehensive and accurate records of presentations, meeting minutes, events.
• Ad hoc accounting and purchase orders.
• Organise maintenance requests, order office supplies etc.
• Creating and maintaining intranet shared workspace, generating new work teams, structuring to work in the most functional ways, monitoring permissions, etc.

Projects:

• The successful candidate might be required to support with the organisation of meetings and travel arrangements (hotels, restaurants, agendas etc) for international visitors to both London and Basildon’s Corporate offices. Occasional travel to London will be required.

Skills required: 

• Demonstrated ability to organise.
• Proactive and adaptable to work in a dynamic environment.
• Able to communicate well with team members at all levels of the organisation.
• Able to record information accurately and concisely.
• Able to maintain a level of discretion and confidentiality.
• Flexible approach i.e. should a request of extra hours or to support an additional Business Leader with expenses occur
• At least 5 years’ experience in senior administrative / PA role.
• Microsoft packages: Word, Excel, PowerPoint, Teams.
• Basic understanding of Italian will be a great advantage, but not essential.

The package

• Annual salary between £45,000.00 and £49,000.00, depending on experience.
• Annual performance bonus, based on both individual and company targets.
• Holidays start from 25.5 days, plus bank holiday.
• Our client offers the flexibility of up to 3 days / week remote work policy (T&C apply).

If this is you then please call or email your CV to or