Procurement Assistant

The Procurement TeamYou will be part of our newly established procurement team, working alongside the Procurement Director and the Chief Commercial Officer. The team’s goal is to develop a complete suite of regulatory-compliant, commercially beneficial supplier agreements across all group companies. This is facilitated using specialized software that automates compliance, manages third-party risks, and stores supplier data.

Role PurposeAs a Procurement Assistant, your primary responsibility will be to support the implementation and management of the procurement software. This includes transferring existing documentation, maintaining up-to-date supplier records, and ensuring compliance with regulatory standards. You will work closely with the Procurement Director to oversee new agreements and revenue assurance processes.

Key Responsibilities

• Manage the supplier onboarding process, ensuring completion and compliance.

• Maintain an organized, up-to-date supplier document repository, including all amendments and addendums.

• Monitor and notify the Procurement Director of upcoming contract expirations.

• Compile and present supplier variations, such as annual price changes, in Excel or other required formats to assist in negotiations and budget planning.

• Collaborate with senior management across group companies to clarify which supplier agreements fall under procurement and which are managed at the senior level.

Key Tasks

• Ensure all supplier agreements conform to ISO and other framework accreditations.

• Develop and uphold best practices and standards for procurement processes.

• Analyze and compare supplier agreements to identify cost differences and opportunities for savings.

• Proactively identify training needs and address knowledge gaps.

• Strive for near-perfect accuracy in all tasks.

Skills & Experience

• Positive, proactive attitude with a problem-solving mindset.

• Strong written and verbal communication skills.

• Exceptional attention to detail and organizational abilities.

• Ability to work both independently and collaboratively within a team.

• Interest in technology and innovation.

• Proficiency in IT tools, especially spreadsheets and data management software.

Working ConditionsThis role requires up to five days a week in the office. You will frequently liaise with internal teams and external suppliers to ensure seamless procurement operations.