Personal Assistant

Maclean Moore are partnered with a leading hospitality business, on the search for a Personal Assistant to join for a short-term hybrid contract based in Bedfordshire. The Assistant will manage schedules, coordinate seamless meetings, draft key communications and handle expenses.

ROLE: PERSONAL ASSISTANT
LOCATION: BEDFORDSHIRE (3 X PER WEEK IN OFFICE)
RATE: 170 A DAY INSIDE IR35
LENGTH: 6 - 8 WEEKS

What you'll do:

• Organize and maintain diaries, to review and adapt schedules for productive, prioritized plans.
• Coordinate meeting logistics and prepare agendas to ensure meetings are well-planned, with clear objectives and desired outcomes.
• Support with researching and preparing confidential and sensitive reports and drafting key business communications.
• Manage expenses, ensure proper budget allocation, and assist with budget reporting.
• Act as the first point of contact internally and externally, handling queries, representing the People Director team, and managing calls and visitors.
• Organize travel, events, team days, and meetings, ensuring logistics, agenda creation, and presentation coordination are handled efficiently.

What you'll need:

• Extensive experience supporting multiple directors simultaneously, demonstrating the ability to manage and prioritize the needs of high-level executives.
• Proven track record of working within a corporate FTSE250 business, showcasing an understanding of the complexities and demands of a large organisation.
• Proficient in diary management, with a keen eye for detail to ensure the Director's schedules are optimized.
• Skilled in travel management, capable of organising detailed itineraries and handling all logistics to ensure smooth, timely travel arrangements.
• Adept at liaising cross-functionally across the wider business, working seamlessly with various corporate functions to facilitate communication and collaboration.

If you are currently looking for a new role, please apply promptly and I will give you a call to discuss!