- Assist departments in the administration of information required for SLA/KPI’s and monthly reports.
- Assist in the administration and maintenance of personal files.
- Support Helpdesk team when necessary.
- Planning / co-ordination of meetings on and off site.
- Provide services to the FM Operations Team for meetings / committees and terms of agenda, preparation, minute taking and any follow-up action required.
- Produce routine reports/presentations/statistical data for the Facilities Manager / Senior Management Team to assist with the effective management of the contract.
- Act as an initial point of contact for callers and visitors.
- Establish and maintain effective paper and computer filing systems.
- Undertake word processing, spreadsheets and PowerPoint presentations as required.
- Carry out the ordering of office supplies and other sundries.
- Carry out other duties requested by the Facilities Manager/Senior Management Team in order to maintain the effectiveness of the FM Operations Team.
- Plan, arrange management and produce documentation for company vehicles and business users.
- Control min/max technical stock including reordering and controlling deliveries.
- Carry out purchase ordering and receipting using Maximo/COUPA.
- Assist with management of office housekeeping.
Back to searchContract Support
Moston Consultants
Posted 21 hours ago, valid for 17 days
Belfast, County Antrim BT11 8HW
Full Time
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Sonic Summary
- The job involves assisting departments with SLA/KPI administration, maintaining personal files, and supporting the Helpdesk team as needed.
- Responsibilities include planning and coordinating meetings, preparing agendas, taking minutes, and producing reports for the Facilities Manager and Senior Management Team.
- The role requires effective communication skills as it serves as an initial point of contact for callers and visitors.
- Candidates should have at least 2 years of experience in a similar administrative role and a salary of approximately $40,000 to $50,000 is offered.
- Additional duties include managing office supplies, controlling technical stock, and assisting with office housekeeping.
