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REMOTE WORKING
MUST LIVE NEAR BELFAST
ATTEND OFFICE FOR MEETINGS ONLY(AS AND WHEN REQUIRED)
EXECUTIVE OFFICER GRADE(PERSONAL ASSISTANT)
Brook Street (UK) Ltd are delighted to be working on behalf of our Public Sector client in resourcing a Temporary Full-time Personal Assistant to Assistant Director of Pupil Wellbeing/Children and Young People's Services.
As Personal Assistant to Head of Communications, you will be confident in Minute taking, Diary Management and the use of MS Packages including Excel, Outlook, and Word. As Personal Assistant to the Head of Communications; this will be an exciting, challenging but rewarding role in which no two days will be the same.
DUTIES INCLUDE:
- Providing a high quality, confidential administrative support service across a diverse range of areas.
- Diary management including organising and prioritising diary commitments.
- Organising meetings, including collating papers, briefing delegates, greeting, and escorting visitors and making cost-effective travel arrangements.
- Minute taking as required.
- Answering and vetting all incoming calls, including media queries and whenever possible responding to callers directly by providing information or redirecting to an appropriate member of staff.
- Logging, prioritising, and tracking all correspondence from arrival, including high priority media queries, drafting responses where appropriate, redirecting to and following up on responses from other members of staff, updating the Assistant Director and bringing important issues and target dates to his/her attention.
- Typing, compiling, and issuing emails, letters, acknowledgements, minutes, memos, and reports. Circulating documents on the Assistant Director`s behalf. Collating inputs from various sources into a co-ordinated response.
- Using sources such as the intranet/internet, Hansard or press articles to research information.
- Maintaining records, ensuring that information is recorded, stored, managed, and disposed of appropriately and in line with relevant guidance.
- Supporting the Assistant Director in managing his/her relationships with education and business partners at a senior level.
- In addition to the above, the post-holder will, in accordance with Section 75 of the Northern Ireland Act (1998), be expected to promote Good Relations, Equality of Opportunity and always pay due regard for Equality Legislation.
- Any other duties, related to the role, which may arise from time to time.
TO BE ELIGILBLE FOR THIS ROLE, YOU MUST HAVE:
A relevant third level qualification (HNC or above) AND a minimum of three years` experience of providing a high-quality PA/administrative support service to senior management.
Or
Have a minimum of five years' experience of providing high quality PA/administrative support to Senior Management.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.
Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.
Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.
YOU WILL BENEFIT FROM:
Full training and induction
Contribute positively to Education Authority NI`s values
Competitive rates of pay
Brook Street (UK) Ltd back-office support and mentoring
The rate of pay is 12.94 per hour, the hours of work are (Apply online only) Monday to Friday.
