Workforce Planning Administrator

We are currently recruiting for a Workforce Planning Administrator to work for Thames Valley Police at their Police Headquarters in Kidlington.

This will be a temporary ongoing position until at least end of May 2025, working 37 hours a week

You would be working Monday - Friday 8am-4pm.

This role would be Hybrid after training.

PLEASE NOTE THAT DUE TO POLICE VETTING CRITERIA YOU MUST HAVE BEEN RESIDING WITHIN THE UK FOR AT LEAST 3 YEARS CONTINUOUSLY UP TO AND INCLUDING DATE OF APPLICATION.

The overall purpose of the role is to: Provide a professional business support service within the People Directorate to internal and external customers, covering Recruitment/Resourcing/Employee Administration/Learning & Development/Service Desk, meeting or exceeding service protocols within agreed deadlines.

• Provide a high quality, confidential service and advice to internal and external customers, through a range of communication channels, based on Force policies and procedures and be accountable for service protocols within their remit
• Manage relationships with stakeholders to ensure productive working is maintained, where problems are resolved and continuous improvement is sought and implemented
• Input data onto Force ICT systems in an accurate and timely manner, quality assure information already held on force systems in order to facilitate the provision of management information. Provide assistance and guidance when necessary and QA work as requested
• Support the production of management information to enable effective performance management and decision making. Interpret data that has an impact on the service delivered and recommend/implement changes that will improve the service
• Provide administrative support to specific projects including research and data collection. Provide information for meetings as required

SPECIALIST AREAS: Pro-actively manage the applicant through the Recruitment process, ensuring that all steps are undertaken in a timely fashion, including regular reviews of applicant status and regular contact with the applicant to keep them informed of progress or reasons for delays.

• Manage the administrative service in respect of the end to end Recruitment processes for all groups in TVP, e.g. applicant management, vetting, reference checks, creation of selection documentation, medical screening, contractual documentation, course enrolment, preparation of training & assessment resources and student support through to course closure
• Attend attraction, recruitment, selection and assessment events (e.g. eligibility testing, interviews, fitness tests, assessment centres), presenting a professional image of TVP at all times. Taking responsibility for the management and running of events and interpretation of tests and other information
• Liaise with and support Delivery Managers in advance planning for the following 6 - 24 months regarding numbers of students, locations, timings of delivery and trainer/assessor availability. Key stakeholders include:- Community Engagement Officer, Foundation Training Inspector, PDU Manager, Accreditation Officers, PDS Manager, Specials Chief Inspector, Managing and updating the Planning Schedule
• Pro-actively manage Police Officers through the Police Promotions process, ensuring that all steps are undertaken in a timely fashion, including regular contact with officers to keep them informed of progress. Liaison with the College of Policing to ensure timely distribution of data/Management Information and registration and certification of appropriate exams and qualifications
• Liaise with and support Delivery Managers in advance planning for the following 6 - 24 months regarding numbers of students, locations, timings of delivery and trainer/assessor availability. Key stakeholders include:-Local Area Training Manager, PDS (Physical Development Services) Manager, Driver Trainer Manager, SERCOT Manager, Investigative Skills Manager, IT Training Manager, Leadership Manager, First Aid Manager, Accreditation & Quality Officers

CHARACTERISTICS OF THE ROLE

Commitment to continued professional development in relevant disciplines* e.g. Attained or willing to work towards achieving Certificate in HR or L&D Practice (L3) or equivalent

Attained or willing to work towards achieving S.E.A.R.C.H. (Structured Entrance Assessment for Recruiting Constables Holistically) accreditation. Commitment to learn relevant current employment legislation, Home Office Rules, Police Regulations and Statutory obligations

Good standard of education with GCSEs (Grade 9-1/A-C) or Key Skills level 2 or equivalent in English and Maths

Proven experience of working in demanding administrative role, ideally in an HR or L&D environment

Computer literate with knowledge of Microsoft Office applications; confident at intermediate level with an aptitude/willingness to learn new systems/technology

Good interpersonal and communication skills to enable the post holder to interact confidently, effectively and professionally with all stakeholders including staff, customers, senior managers and members of the public

Proven ability to organise, plan, manage and prioritise workloads. Be adaptable, flexible and resilient with a willingness to learn new processes

Experience of Recruitment/Resourcing/Planning processes, including short listing and knowledge of best practice and employment law in the context of recruitment and diversity

Must have capability to travel to different locations across the Force and undertake all assignments in a timely manner. public transport may not be available and for this reason a full UK driving licence is considered advantageous

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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