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Position Overview: We are seeking a dynamic and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role requires a practical proactive individual with excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
Key Responsibilities:
Office Operations:
- Manage and maintain office supplies, equipment, and facilities.
- Oversee office maintenance and ensure a clean and safe working environment.
- Coordinate with vendors and service providers for office needs.
Administrative Support:
- Provide administrative support to senior management (Alan and Steve).
- Organize and schedule meetings, appointments, and travel arrangements.
- Handle correspondence, including emails, phone calls, and mail.
Team Coordination:
- Act as the primary point of contact for office staff and external stakeholders.
- Facilitate effective communication and collaboration.
Customer Contact/Order Fulfilment
- Making some outbound customer calls on CRM.
- Ensuring orders are shipped in a timely efficient manner.
Compliance and Policies:
- Ensure office operations comply with company policies and procedures.
- Implement and enforce office policies and procedures.
- Maintain confidentiality and handle sensitive information with discretion.
Project Management:
- Lead or assist in office-related projects and initiatives.
- Coordinate events, meetings, and training sessions.
- Develop and implement office procedures to improve efficiency
Qualifications:
Experience: Minimum of 3 years of experience in office management or a similar role.
- Skills:
- Excellent organisational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and websites.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Not afraid of the phone as role will involve customer contact.
Personal Attributes:
- Proactive and self-motivated with a positive attitude.
- Reliable and able to handle sensitive information with discretion.
- Adaptable and capable of working in a fast-paced environment.
Role is onsite and c 25 hours per week .Sorry this isnt a role for someone looking to WFH.
Salary shown is FTE
