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We are recruiting for an experienced Accounts Payable Associate to join a busy finance team in a dynamic and growing company based in Billericay.
Summary
The role requires analysing financial ledgers, reconciling discrepancies between self-bill statements and supplier invoices, and actively communicating with suppliers to gather necessary financial data.
Essential Duties
Accounts Payable
- Daily processing of supplier invoices.
- Perform reconciliations between self-bill (internal) statements and supplier invoices, ensuring all payments align with contractual agreements and identifying and resolving discrepancies in a timely manner.
- Conduct thorough reviews of historical ledger data to identify long-standing discrepancies or trends that may require attention.
- Actively communicate with suppliers to request missing invoices, account statements, or any additional financial information needed for accurate reconciliation.
- Handle queries from suppliers regarding payments, overdue invoices, or statement discrepancies.
- Validate that all supplier invoices are in compliance with company policies, agreed rates, and contract terms.
- Preparation of Supplier and Employee expenses payment runs.
- Assist in creating audit trails by ensuring all reconciliations are well-documented and accessible for future reference.
- Other duties include cover of Finance team as and when needed.
- Maintaining Aged Creditors, reconciling historic items and clearing debit balances.
- Assist the Accounts Payable Team Lead on any other ad-hoc requests.
- Problem-solving skills and the ability to identify discrepancies quickly and accurately.
- A working knowledge of accounting procedures, bookkeeping principles, and payable accounting.
- Works well within a team or on an individual basis.
- Strong communication skills, both written and verbal.
- Self-motivated and proactive.
- Attention to detail.
- Ability to manage multiple tasks under tight deadlines.
- Proficiency with Excel.
Preferred Qualities
- Experience using multiple accounting systems.
- Experience of a multi-currency environment.
This is a hybrid role.
