Executive Assistant

Trapeze Recruitment Services Limited

Posted 3 days ago, valid for 11 days

Birchington, Kent CT7 0BP, England

£25,000 - £30,000 per annum

Full Time

Life Insurance

Employee Assistance

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Sonic Summary

The role involves providing executive support to the Managing Director, HR, and Management Teams, ensuring smooth office operations.
Key responsibilities include managing diaries, preparing board reports, handling correspondence, and organizing meetings and site visits.
Candidates should have previous experience in a similar role, with a strong emphasis on confidentiality, organizational skills, and effective communication.
The position offers a salary of £35,000 to £40,000 per year and requires a minimum of 3 years of relevant experience.
Benefits include private medical insurance, 28 days annual leave, and access to an online GP.

Role Summary:

Reporting to the Head of People, you will provide executive support to the Managing Director, HR and Management Teams on a day-to-day basis and ensure the smooth running of the office environments.

Key responsibilities:

Manage diaries, book meetings, hotels, travel and transport ensuring appointments run smoothly
Prepare board reports and business presentations as required
Manage correspondence and where required telephone calls, ensuring that all communications are dealt with in an appropriate manner
Liaise with all stakeholders including shareholders, customers, suppliers and colleagues etc. providing support during site visits, including organising any catering and other welcome arrangements
Provide administrative support for the company car fleet arranging servicing and repairs etc
Organise and attend meetings taking minutes and action points when required
Undertake project work as required to support the business. Examples may include refurbishment of staff welfare and office areas
Facilitate Community Group meetings and provide support to help it achieve its aims and objectives

Skills and Experience:

Previous experience in a similar role
A high degree of confidentiality and discretion is essential
Highly developed organisational and time management skills
A high level of confidence and self-motivation
Exceptional interpersonal and communication skills
Ability to work in a dynamic environment with tight deadlines and under own initiative
Interact effectively with all senior stakeholders within the business
Proficiency in Microsoft Outlook, Word, Excel and PowerPoint
Demonstrable understanding of the local community

Benefits

Private medical insurance
28 days annual leave plus bank holidays
Grocery Aid EAP
Medicash membership
Life insurance
Access to an online GP 24/7
Christmas vouchers

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