Administration Assistant

The company - The UK's market leader in electropolishing and chemical surface treatment processesworking hours - 8am to 4.30pm Monday to Friday Pay - £12.25phtemp to perm based - Birmingham B5 The role - Perform as Production Admin Assistant supporting the Production Manager in the smooth running of the Sub-Contract Department as well as performing front line reception dutiesKey responsibilities - * Act as liaison between customers and the Production Manager by phone or email.* Manage the production, distribution and filing of all documentation relevant to the sub-contract department work processes including job cards, sample forms, despatch notes and invoices holiday cover for the Chemical orders and invoicing.* Ensure the Production Department Diary is maintained updated daily and that work T-Cards are produced for the Production T-Card Planning Board.* Aid the Production Manager in the maintenance and updating of the Production T-Card Planning Board.* Organise carrier collections when required for despatch of completed work, ensuring work is packed ready for collection.* Maintain production spreadsheets* Provide any information/data required for weekly Operations Meetings and attend meetings in absence of Production Manager* Support the Production Manager in the resolution of Non-Conformances within the department.* Support the Production Manager in the control of human resources for the smooth operation of the department.* Support the Production Manager in the maintenance of good Health & Safety practice and housekeeping levels.* Deputise for Production Manager when required* Maintain the factory stationery levels eg Holiday Forms, Absence Forms, Clock Cards etc* Maintain all relevant Consumable stock levels.* Ensure all details from holiday forms are entered onto the Factory holiday planner.* Ensure all completed holiday forms, absence forms and change of personal data forms are given to the Business Administrator.* Provide Admin support to the Group Operations Manager in the maintenance of all records and documentation for ISO9001 and ISO14001 relevant to the sub-contract department. * Monitor all sub-contract consumable stocks and ensure levels are maintained.* Support the Production Manager in the purchase process for sub-contract consumables (eg slings) including liaison with the Production Manager, suppliers and Accounts department and the production of purchase documentation. * Support the Production Manager in the management of maintenance sub-contractor visits.* Provide support to the Admin/Accounts department such as producing documentation for Chemical Product Sales and credit control when required. * Ensure all processes and procedures set are followed as documented by the company's management system to achieve the output of expected quality, environmental and health and safety requirements.* Support the company to achieve high levels of customer satisfaction.* Manage waste streams including waste segregation requirements.* Aid in the future development of the Quality/Environmental/Health & Safety Systems.* Scanning, updating spread sheets (calibration and service records)* General duties as required, other reasonable requestsTraining - Training for this position will be provided as part of the Company Induction procedure. The position will have a probationary period of an initial 3 months during which there will be reviews of progress made, suitability for the position and any questions answered. Training will also be provided regularly for good practice for the Company's Quality and Environmental Systems and in Health and SafetyTo apply please submit CV

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Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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