Administrative Assistant

Job Title: Administrative Assistant
Location: Birmingham, UK
Job Type: Full-time
Salary: Competitive, based on experience
Reports to: Office Manager / HR Manager

Job Summary

Bond Consulting Groupis seeking a highly organized and proactive Administrative Assistantfor our client to provide essential support to our office operations. The ideal candidate will be responsible for handling administrative tasks, coordinating meetings, managing records, and supporting various departments to ensure smooth day-to-day activities.

Key Responsibilities

Communication & Coordination

• Answer and direct phone calls, emails, and inquiries professionally and efficiently.
• Serve as the first point of contact for clients, employees, and visitors.
• Coordinate and schedule meetings, appointments, and conference calls.
• Prepare and distribute correspondence, memos, and emails on behalf of the management team.

Office Management & Documentation

• Maintain and update contact lists, filing systems, and company records.
• Assist in preparing reports, presentations, spreadsheets, and project documentation.
• Manage office logistics, including meeting room bookings and visitor support.
• Ensure office supplies are stocked and ordered as needed.

Human Resources Support

• Assist with HR tasks, including scheduling interviews and maintaining staff records.
• Support new employee onboarding by organizing orientation materials and paperwork.
• Maintain confidentiality when handling employee and company-sensitive information.

Administrative & IT Support

• Assist IT teams with administrative tasks, data entry, and system updates.
• Track and update company databases, records, and internal systems.
• Ensure timely submission of reports and compliance with company procedures.

Required Skills & Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience in supporting HR or IT administrative tasks.
• Familiarity with project management tools and databases.
• Previous experience in an educational or technology-driven environment is a plus.

Work Environment

• Office-based role with the possibility of occasional remote work.

Fast-paced and collaborative team environment.