Administrative Assistant - Part Time

Job OverviewCoats Recruitment are seeking a highly organised and detail-oriented Administrative Assistant to support our team in various clerical and administrative tasks. The ideal candidate will possess strong computer skills and demonstrate excellent phone etiquette. This role is essential for ensuring the smooth operation of the business.

Our Client specialises in buying and selling used automotive component parts to the UK, Europe, Far East and USA. Experience in Import and Export is at the top or our wanted list.

Our client has a small very nice team where everyone is happy to adapt to meet company requirements. Experiencing a high level of continued growth, we are now looking for an Admin Assistant to support the Operations Manager.

The role: to support the Operations Manager with the process of orders and imports for the business

Benefits

• Initial and ongoing support and training from Operations Manager
• Friendly environment with accommodating management team
• On-site parking

Pay: Commensurate with knowledge and experiencePart time Hours: Tuesday to Thursday hours negotiable between 15-20 per week.Can accommodate school runs for the right candidate

EXPORT ORDERS

• Create stock lists for customer requests (where required)
• Accept and process orders from Manager/Directors
• Enter details to the company Master Sheet and update constantly as required
• Raise commercial invoices for export orders
• Enter invoices onto Sage 50
• Raise supporting documents against all orders (consign notes/address labels)
• Book the UK collections with palletforce/Fedex and DHL as required
• Contact international shippers for quotes on exports
• Liaise with Customers concerning shipping costs and arrangements
• Prepare and display clearly the paperwork required for all collections

IMPORTS

• Receive invoices from suppliers
• Check all details on invoices conform to Commercial Invoice regulations
• Contact shipping company for quotes on importing goods
• Maintain records per import on shipping and supplier files
• Liaise with shipping agent to ensure smooth operation of import
• Keep Director/warehouse updated on import arrival times

Person specification:

• Knowledge of export and imports post Brexit
• Invoicing experience using Sage 50
• Ability to work unsupervised (after a period of training)
• Focussed and on task with good attention to detail
• Ability to liaise at all levels (directors, warehouse staff, customers, suppliers)
• Adaptable and reliable
• Knowledge of Excel V-look up would be advantageous

If you are a proactive individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

Job Types: Part-time, Temp to perm

Pay: £11.75-£12.00 per hour

Expected hours: 15 - 20 per week

Benefits:

• Company pension
• Flexitime
• Free parking
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Logistical Import and Export Experience
• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)