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This leading edge Managing Agent in Perry Barr are looking for a Facilities Administrator to join their highly skilled team on a temporary basis.
This is a temporary role to cover maternity but has the potential to become permanent. Based in Perry Barr, you will work 37.5 hours from 9am to 5:30pm with 1 hour break and with £25k salary pro rata
What you will be doing as a Facilities Administrator?
- Providing support to the Operations Manager on the raising and closing of reactive, PPM and scheduled job requests using the CAFM system, Exchange.
- Effectively promote and assist with the day-to-day provision of Facilities Management and related services, whether delivered through the site-based team or through contractors.
- Ensure that service providers, within their remit are delivering to the agreed contractual Key Performance Indicators
- Scanning and electronically managing all site paperwork. From incident reports to contractor documents and ensuring their efficient uploading to our CAFM system, Exchange.
- Car Park System management, ensuring all licence plates are up to date for the ANPR to allow parking to run smoothly.
- Assist the management team as directed in any project related initiatives e.g. building improvements / adaptations, implementations of policies
- Assist the Centre Administrator and Operations Manager, when required, with raising all Purchase Order requests.
- Assist the Centre Administrator and Operations Manager with Service Contract renewals/tenders.
- Provide support for other general admin duties as directed by the Centre Administrator
- Deputise for the centre administrator as and when required.
What we are looking for in our Facilities Administrator?
- Experience in administration activities
- Excellent customer service skills
- Pleasant and professional telephone manner
- Positive and flexible approach to the role
- Experience of manning a helpdesk line and escalating queries
- Good administration and IT computing skills
- Good communicator – both written and verbal
- Ability to work without supervision as well as part of a team
- Willingness and aptitude to be trained in any skills gap
- Self-motivated and flexible approach to role
- Ability to communicate effectively with customers, clients and staff
- Good time management and organisational skills
Work Location: In person
Job Types: Full-time, Temporary
Pay: £25,000.00 per year
Schedule:
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Work Location: In person
