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- Diary Management: Efficiently manage the calendars of the Board of Directors, scheduling meetings, appointments, and travel arrangements.
- Minute Taking: Accurately record and transcribe minutes from board meetings, ensuring timely distribution and follow-up on action points.
- Communication: Serve as the primary point of contact between the Board of Directors and internal/external stakeholders, handling inquiries and correspondence professionally.
- Administrative Support: Provide comprehensive administrative support including document preparation, filing, and maintaining confidential records.
- Task Coordination: Assist in the coordination and prioritization of tasks and projects, ensuring deadlines are met.
- Office Management: Maintain office supplies and manage administrative logistics to ensure a well-organized working environment.
- Experience: Proven experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives or directors within higher education or a related field.
- Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Communication: Strong written and verbal communication skills, with attention to detail and accuracy.
- IT Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion: High level of professionalism and discretion in handling confidential information.
- Flexibility: Ability to adapt to changing priorities and work under pressure.
