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Role
Provide general administrative assistance to Programme Management Office (PMO) team, with a specific requirement to operate as the base pass administrator on behalf of the client:
- Manage the base pass application process for personnel including:
- Issue base pass forms to applicants
- Quality check completed forms
- Maintain register of base passes issued
- Issue reminders to those with passes requiring renewal
- Organise temporary access on to site for those without base passes
- Set up meetings / book rooms
- Distribute minutes/records of actions and decisions (RoADs); even better if able to produce them
- Chase team to update action trackers
- Assist with the maintenance of the monthly drumbeat of activities.
- Input data into the Information Management System (IMS) system.
- Provide all necessary information and resources to facilitate audit activities
- Maintain and update reference documentation as required
- Prepare for and support the Assurance Manager in quality assurance audits
- Check the collation of all project artifacts in preparation for gateway reviews
- Update the ASSURE (onboarding) SharePoint page
- Review the status of the ASSURE records (initial completion and renewals)
- Liaise with the PMO Stakeholder Manager to ensure stakeholder organisation charts are up to date.
- Liaise with the Information Manager to collate all information and access requests to the SharePoint
- Maintain the team calendar and ensure all meetings are supported by the correct attendees and any associated artefacts
Essential criteria:
- Security clearances:
- BPSS – must be achieved before starting
- SC – can start without SC but must initiate application prior to starting and must successfully achieve it - UK national or have been a resident in the UK for a minimum of 5 years
- Prepared to work daily on site.
This is a part time role. Initially 15 -18 hours a week – this could be 3x 5/6 hours or 2x 8hours, subject to discussion. There is a possibility for the hours increasing later.
