Administrative Assistant - Pensions

Pension Administrator £14.26p/hr PAYE + Holidays 12 Months Filton (Onsite initially moving to hybrid once integrated) Inside IR35 The Group Schemes & Benefits Team is a friendly, busy team operating in a complex environment, looking after the strategy and its implementation for all divisions and subsidiaries. We are seeking a detail-oriented and proactive Administrative Assistant to support our pensions and benefits operations. This role involves providing project support, data analysis, and assisting with monthly and annual business-as-usual tasks. The ideal candidate will be adaptable, able to manage shifting priorities, and committed to maintaining excellent customer service delivery. Responsibilities: • Assist the Head of Group Schemes & Benefits UK with reporting and monitoring core benefits data and headcounts. • Provide secretarial support to the Trustee Board, including offering technical understanding on a wide range of topics such as investment, risk, and governance. • Actively participate in projects, ensuring the delivery of quality inputs. • Contribute to the issuance of member and employee communications and ensure that employee-facing materials (such as booklets and intranet sites) are kept up-to-date. • Provide guidance and on-site support to employees, HR teams, and the wider business. • Ensure the consistent and correct application of pension policy and processes in line with the Pension Scheme and Trustee guidelines. • Contribute to the implementation of the core benefits communication strategy. • Assist with translating regulatory changes into operational policy and procedures. • Support Third Party Service Providers by responding to requests for information and handling sensitive cases. • Meet with Third Party Service Providers as required to ensure the efficient running of all schemes. • Organise and deliver events related to pension provision as needed. • Prepare and maintain dashboards, group headcount reports, and manage communication annual campaigns. • Provide secretarial support to Trustees & Pension Communication Committee (PCC), including minute-taking and arrangements for meetings and events. • Review and update core benefits documentation available to HR professionals and employees as necessary. • Analyse data outputs, including contributions and member statistics. Skills and Experience Essential: • Proven administrative experience. • Proficiency in Microsoft Office or Google Suite at a professional level. • Strong communication skills, both written and oral. • Excellent organizational skills and the ability to prioritize tasks effectively..