Executive Assistant

Job Title: Executive Assistant

Location: St James Court, St James Parade, Bristol

Salary: 34,788 - 41,669 per year

Job Type: Permanent / Full time

About the role:

To provide executive assistance and support to enable the Chief Executive and Senior Leadership Team to work more effectively. This will include support on organisational governance, including the effective operation of the Board of Trustees and its associated subgroups and to act as a key conduit for external communication with the Chief Executive, the Director of Development and External Affairs and other directors - specifically in relation to our policy and influence work.

Duties and Responsibilities:

• Help reduce the CEO and directors workloads.
• Undertake a variety of tasks to manage demand and help prioritise the CEO's time, including proactive diary management, managing emails, composing and preparing (sometimes confidential) correspondence, arranging travel and briefing on upcoming commitments and responsibilities in advance of meetings.
• Similarly, provide support to the Director of Development & External Affairs and other directors in managing external contacts associated with our policy and influence work, including scheduling, supporting and arranging travel for external meetings with government officials, MPs and partners, and assisting in responding to (sometimes confidential) correspondence.
• Support the CEO in managing the Board of trustees and its two subgroups (Finance subgroup and the People Sub-group). This will include supporting the CEO in forward planning and agenda setting for meetings, scheduling meetings, confirming attendees, organising catering, supporting the CEO and Directors in the preparation of papers, ensuring meetings run smoothly as hybrid format and minute taking.
• Supporting the Director of Finance and Operations (who is currently Company Secretary) to ensure statutory Centre for Sustainable Energy 2024 registers (for Companies House and the Charity Commission) are maintained and statutory returns and forms are filed in a timely manner to ensure legal and regulatory compliance (including collecting required annual returns from all directors and trustees).
• Support the CEO and chair of trustees in ensuring the development and maintenance of good governance practice, including regular Trustee skills audits, Trustee recruitment, induction & training, maintenance of trustee tenures and review of relevant governing documents including Board and Sub-group Terms of Reference documents.

To see a more detailed list of responsibilities please see the supporting documents attached. These documents are also available to download from our website.

About you:

• Excellent IT skills, using all elements of Microsoft Office 365 or equivalent, including Sharepoint and Teams.
• Skilled in building relationships with stakeholders, including staff, board members, external partners.
• Skilled problem solver, able to anticipate needs and think critically/ laterally. Understanding senior management priorities, thinking ahead and anticipating needs.
• Knowledge and understanding of the role and responsibilities of a Trustees board of a charity, in relation to those of a senior executive team.
• Experience of supporting senior management to manage their workloads, diary management, minuting meetings, handling confidential information with discretion, drafting executive papers, etc.
• Significant experience of managing a demanding and fast-paced workload, sometimes with competing demands and deadlines.

Please note, the above is an overview of the skills required for this role. To see the full list of essential and desirable skills please see the attached job description.

Benefits:

• CSE offer a range of benefits including, subsidised bike purchase and Tech Scheme, Life Assurance, Health Cash plan, retail discounts and discounted breakdown cover and many more.
• We will pay fees and expenses on relevant training courses.
• You will be entitled to 25 days paid holiday (plus statutory holidays).

How to apply:

• Please click apply and you will be emailed an application form to complete and further instructions.
• Please note this application form will need to be returned for you to be considered for this role.
• The closing date for applications is Midday Friday 14 March 2025.
• Interviews are expected to take place Friday 21 March 2025 and Monday 24 March 2025, though this is subject to change.

If invited to interview, we will ask you to provide evidence of eligibility to work in the UK.

Please click the APPLY button to submit your CV for this role

Candidates with experience or relevant job titles of Executive Coordinator, Administrative Manager, Personal Assistant, Chief of Staff, or Operations Specialist, may also be considered.