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To provide front of house cover, travel administration and EA support for the SLT
Somebody to cover 4 days per week, Monday to Thursday on site in Bristol, hours 8 am - 4.30 pm
- Responsible for all reception duties: meet and greet of visitors, screening all reception calls, etc.
- Responsible for travel inbox: Arrange travel and internal travel arrangement, as well as accommodation requirements.
- Support with organising events, meetings, workshops and any away day communication, invites, room setup, support preparation of material, catering etc.
- Management of stationary supplies and ordering office stationary as required
- Responsible for good receiving, signing for and checking in deliveries and distributing to recipients
- Sorting and delivering post, trips to Post Office as required
- Provide admin support for the management team as required
- Some scope to deal with routine and non-routine problems unsupervised.
- More complex problems would be referred to supervisor but ability to think independently is essential
- External contact and communication with all levels
- Regular internal communication with all levels of staff face to face, by telephone and email
- Regular external contact with suppliers, sub-contractors, and customers
- Routine work following established procedures
- Some problems have to be solved with tight time constraints (e.g. travel arrangements)
- Letters/Emails to be composed as required using own initiative.
- Confident and proactive communicator, able to interact across the business in a professional manner
- Good interpersonal skills
- Resilient and reliable under pressure
- Ability to apply discretion and maintain confidentiality
- Strong MS Office skills
- Strong organisational and administrative skills
- English and Maths at GCSE level, or equivalent
