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Hays is working with a law firm in Central Bristol who are looking for an Archives Officer on a permanent basis. Due to the nature of the role, you will be required in the office full-time. Salary for the role is 25,000. Hours are Monday to Friday, 09:00-17:00. Duties of the role include:
- Update the records management database with new files and deeds.
- Coordinate and dispatch file and deed requests to off-site storage vendors.
- Verify deliveries and maintain accurate order sheets and emails.
- Handle file and box deliveries to/from fee-earners, ensuring compliance with agreed service levels.
- Conduct floor walks and liaise with internal clients to ensure timely return of retrieved items to storage.
- Perform various filing duties and maintain accurate data across relevant platforms.
- Address discrepancies in box/deed schedules in collaboration with internal teams.
- Prepare items for storage and produce the necessary labels.
- Process file and deed retrieval requests via email, phone, and written communication within service-level agreements.
- Search archive databases for items requiring retrieval.
- Inspect items returned from storage suppliers for completeness.
- Manage database checkouts for files before distribution.
- Monitor and report key performance indicators (KPIs).
- Verify quantities ordered from preferred storage suppliers.
- Track delivered items by scanning them into the Records Management system.
- Respond to all client enquiries regarding storage matters.
What you'll need to succeed
- Strong proficiency in I.T., demonstrating a solid understanding of relevant systems and tools.
- Familiarity with internal Records Management systems.
- Basic knowledge of external Records Management systems.
- Ability to work autonomously, showcasing initiative and self-direction.
- A highly organised, methodical, and structured approach to work, ensuring all daily tasks are thoroughly completed.
What you'll get in return
- Salary reviewed annually
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Salary sacrifice options to obtain up to a weeks extra holiday
- Private medical insurance (extended to family with salary sacrifice)
- Enhanced parental leave
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
