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Job Title: Academic Administrator / Examinations Officer
Location: Broadstairs
Salary: £24,000 - £25,000 (starting range)
Job type: Full Time, Permanent
Purpose of the role:
To provide administrative support to an academic team, submit student's grades to Pearson and distribute certificates to students.
The post-holder will be in direct line management by the Assistant Programme Leader or a designated person appointed by the directors.
Main Duties and Responsibilities:
- Coordinate with the Assistant Programme Leader to arrange and deliver meetings; board room booking, taking notes, and preparing draft minutes for the Chair
- Produce timely and accurate minutes following meetings and liaise with the Chair on any action required
- Assisting with document preparation for Pearson AMR visits, OfS and Pearson EE visits
- Assist with document preparation for Academic Assessment Panel, Programme Committee, Standardisation meeting and Marker's IV Training, Progression Board, QAEC, and the Academic Board
- Maintain and track all committees' action plans and follow up on outstanding action points
- Assist with documents and forms preparation; Mitigating Circumstances, Student Complaint Register, Student Feedback, Teaching Observation, Peer Review, Student at Risk Register, and VLE Audit
- Liaising with Lecturers regarding lesson plans and workshop/field trip schedules
- Allocate students' assignments to the Lecturers for marking
- Assign IV forms to the Lecturers
Examinations duties:
- Enter student grades on the grade sheet for all courses and perform a grades audit
- Submit student's final grades to Pearson
- Liaise with Pearson; withdrawal, name changes and certificate errors
- Record and distribute certificates to students and collect Exit Survey
- Assist with planning and organising Graduation Ceremonies for students
Other General College Duties:
- Work flexibly as part of the College team to ensure the smooth running of the College's premises and facilities
- Participate actively and flexibly in a range of College-wide activities, such as duty rotas, enrolment and marketing events
- Participate in training and team development activities, to develop and update skills and knowledge
- Understand and be committed to the College's health and safety Policy statement and the College's safety priorities and be aware of your contribution to them
- Be aware of the College's equality policies and demonstrate commitment and enthusiasm to promote the principle of equality and diversity throughout all aspects of your work
- Be familiar with safeguarding requirements as outlined in the College's policies and comply with its requirements to safeguard and protect the welfare of young people and vulnerable adults
- Undertake such additional duties or projects as directed by the directors or senior managers of the College.
Person Specification:
The successful candidate should have the knowledge and competence required for standard acceptable performance in carrying out this role.
The candidate should possess:
- Excellent organisational and time management skills
- Ability to work as part of a team and collaborate with other staff
- Excellent communication skills (written and oral)
- Knowledge of Word, Excel and Power Point
- The ability to work effectively under pressure and tight deadlines
- Customer service skills
- Attention to details
How to Apply:
Interested candidates are invited to submit their CV and a Cover Letter detailing their relevant experience and qualifications.
Candidates with experience of: Office Administrator, Admin Assistant, Business Administrator, Support Administrator, Support Administrator, Office Assistant, Academic Support, Exam Coordinator, Examination Coordinator, Examinations Administrator, Exams Admin, School Administrator may also be considered for this role.
