Personal Assistant

Personal Assistant

Location: Bury

Salary: c£30,000

Playing an important support role contributing to the company’s success by taking responsibility for planning and organisation. Looking for someone who is both comfortable working proactively and managing their own tasks, as well as confident collaborating with others and communicating regularly with senior managers and directors.

In this new role as a Personal Assistant, providing a full range of administrative and business support the Director.

Key Duties:

• Maintain and co-ordinate diaries, as required as well as providing an effective time management approach.
• Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking meeting rooms and arranging refreshments/equipment as necessary.
• Organise business travel, hotel accommodation, preparation of itineraries, cars etc.
• Significant liaison with clients for meetings, presentations and reports.
• Acting as first point of contact by receiving and screening incoming telephone calls, correspondence and mail.
• Acting as gatekeeper for the Director.
• Visibility of high-level confidential information and always maintaining confidentiality.
• Monitor e-mails/meeting invitations of Director and reply on their behalf when needed.
• Documentation creation and management.
• Taking minutes and notes at meetings when required.
• Dealing with personal administration as and when required.
• Deal with routine enquiries and taking appropriate messages.
• Undertake office management and facilities management (including stationery/tea/coffee etc) and provide general administrative assistance.

Skills/Attributes

• Intermediate to advanced level of Word, Excel and PowerPoint.
• Fast accurate typing skills.
• Excellent communication skills.
• Should have experience of working in an Insurance or FCA regulated environment.
• Ability to manage / prioritise tasks.
• Be a proactive member of the team.
• Ability in exercising initiative, discretion and organisation.
• Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively.
• Be flexible and able to adjust quickly when priorities change.
• Work on own initiative and be self-motivated.
• Ability to pay attention to detail.
• Ability to see things through from start to finish and staying on top of do to lists.