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- Front Desk Management: Serve as the first point of contact for phone calls and visitors.
- Resource Planning: Update the weekly resource planning spreadsheet in preparation for Monday meetings.
- Travel Arrangements: Assist project managers by arranging hotel and car hire bookings as needed.
- Timesheet Coordination: Remind colleagues to submit weekly timesheets promptly, assisting the finance administrator.
- Database Maintenance: Maintain and update the subconsultant database.
- Fee Application Preparation: Prepare fee applications as required.
- Invoice Management: Scan, save, and forward general invoices, supporting the finance officer.
- Petty Cash & Mail: Manage office petty cash and handle incoming mail.
- Tender Process Support: Complete standard financial answers to support the tendering process.
- Project Register Maintenance: Maintain and update the project register.
- New Staff Onboarding: Facilitate the onboarding of new staff by: Ordering their Personal Protective Equipment, Setting up staff and personal HR folders.
- Strong proficiency in Excel.
- Proficient written English skills.
- Good working knowledge of Microsoft applications such as SharePoint, Word, and PowerPoint.
- Friendly and helpful demeanour.
- Flexible working arrangements and opportunities for volunteering.
- 20 days of holiday + 8 bank holidays with the option to purchase an additional 5 days.
- Gradual increase of 5 additional days of holiday with length of service.
- Company pension scheme.
- Life assurance.
- Private medical insurance.
- Mentoring scheme and personalized training packages.
