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Hays Recruitment - Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment!
Located in Cardiff or Swansea with hybrid working available.
Basic Salary: £24,000 based on 37.5 hrs a week.
We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.
Key Responsibilities:
General Administration & Data Management:
- Provide vital administrative support to allocated teams and specialisms
- Update daily spreadsheets for Directors, Managers, and Consultants
- Generate ad-hoc sales and data reports as needed
- Occasionally update and format candidate CVs
- Perform filing, scanning, and printing duties
- Assist in preparing and distributing regular reports for your specialism
- Attend internal meetings, taking action points when required
- Help coordinate client and candidate events within your region
- Support regional and central incentive programs and events
- Assist with PowerPoint presentations for internal meetings
- Maintain fee trackers for Directors
- Manage email distribution lists for your specialism
Office Management:
- Oversee the maintenance and management of office and IT equipment
- Process travel requests for team members
- Manage office stationery, collateral, and merchandise as required
- Coordinate and support external visitor logistics
- Serve as the first point of contact for property-related inquiries
- Assist in onboarding new starters by preparing IT equipment and welcome packs
- Support HR administration tasks related to holidays, absences, and new starters/leavers
What you need to succeed:
- Discreet handling of confidential and sensitive information
- A commitment to equality, diversity, and inclusion in the workplace
- Strong interpersonal and communication skills
- Ability to work under pressure and meet deadlines
- Detail-oriented with a proactive and flexible approach
- Demonstrates professionalism and a customer-focused attitude
- Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook
What we offer:
- Access to our Learning & Career Zone for continuous personal and professional development
- Flexible hybrid working options
- An additional 5 days of holiday per year through our buy-and-sell scheme
- Invitations to our exclusive Black Tie Summer Ball and Christmas Parties
- Opportunities for global relocation
- A broad range of employee well-being initiatives and benefits
- Retail discounts, gym memberships, and more
- Unlimited access to virtual doctor consultations
- Employee loans for tech, travel, and commuting
- Paid charity day #HaysHelps and opportunities to engage with our charity partners
- Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)
- A strong commitment to social and environmental responsibility
If you're ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth!
At Hays, we share a passion for creating a culture where there are opportunities for our people to flourish and succeed, whatever your background. We know that diversity of perspective and an inclusive approach, which encourages those experiences and views to be heard, is great for business and therefore your career with us.
