PA / Administrator

Success Recruit are currently working with a reputable legal firm on the outskirts of Chelmsford, seeking a PA / Administrator to join their friendly and supportive team. The successful PA / Administrator will work closely with the conveyancing team and partners, providing secretarial & administrative support. This position will suit someone who enjoys a fast-paced environment, where no two days look the same. A legal and / or property background could be beneficial.

The successful PA / Administrator expectations:

• Demonstrate strong communication skills - both written & verbal
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) - familiarity with conveyancing-specific software + audiotyping would also be an advantage
• Ability to prioritise workloads and meet deadlines
• Hold a Driving Licence & own a car due to rural location of the office

The successful PA / Administrator will be rewarded with:

• Free on-site parking
• 20 days holiday + bank holidays and Xmas closing
• The opportunity to work alongside a supportive, friendly, and collaborative team - with regular social events
• The potential to progress long-term in your career, with opportunities to grow & develop alongside the business

Job Description

The PA / Administrator will be client-facing, heavily involved with file / diary management, administration, invoicing, and other Adhoc PA duties. The ideal candidate will be detail oriented, organised, adaptable to changing priorities / demands of the business, and adept at problem-solving.

Duties to include but not limited to:

• Drafting, formatting, and proofreading legal documents related - including lease extensions, contracts, transfer deeds, and Land Registry forms
• Maintaining / organising electronic and paper filing systems, ensuring document accuracy and accessibility.
• Managing / coordinating schedules - arranging meetings, appointments, and key dates in the conveyancing process
• Serving as the first point of contact for clients, handling enquiries professionally and ensuring all client communications are recorded and followed up as required
• Providing comprehensive administrative support - including typing, photocopying, scanning, and filing documents, managing incoming / outgoing mail, and processing expenses
• Assisting with the preparation and submission of property searches
• Assisting with the preparation and processing of conveyancing-related bills and invoices
• Working collaboratively with other members of the conveyancing and administrative teams, supporting firm-wide initiatives & projects
• Ensuring all tasks are performed in accordance with the firm’s policies and procedures, as well as relevant legal regulations
• Ensuring the confidentiality and security of all Practice and Client documentation and/or information

Hours: Monday to Friday - 9.00am to 5:30pm (full-time office based)

Salary: £26k - £30k DOE

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Dear Job seeker! We value your application however we are unable to respond to everyone directly due to high volumes we receive. Please be assured though that we will review your CV and should we believe you meet the experience needed for this vacancy one of the team at Success Recruit will be in touch very shortly!

In the meantime, we wish you all the best in your new job search and finding a position you will be happy long term within.