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Job Title: Office Manager
Location: Cheltenham
Salary: £30,000 - £38,000 per annum
Job Type: Full-time (Mainly office-based with option for occasional WFH)
About the Role:
Reed is seeking a proactive and organised Office Manager to join our client’s dynamic team. This role is crucial in ensuring the smooth operation of the office and maintaining a safe, welcoming environment for staff and clients.
Key Responsibilities:
- Operational support: support senior leadership to identify and implement techniques and process to maximise resources and ensure continuous improvement
- Project support: monitor progress, allocation of resources and budgets while ensuring projects are delivered on time and to the highest standards
- Administrative Compliance: Handle administrative tasks related to office compliance, including managing insurance, energy, fire safety, and council tax.
- Office Supplies Management: Purchase and manage office stock, including consumables such as tea and coffee, ensuring the office is always well-stocked.
- Client and Visitor Coordination: Welcome clients and visitors, support the coordination of office visits, administer the hot desk policy, manage parking spaces, and organise refreshments for meetings and workshops.
- Recruitment and HR Administration: support the coordination, screening and post vetting process for recruitment and onboarding
- Security Clearances: Run security clearances for staff and visitors to ensure a secure working environment.
- SharePoint Management: Manage SharePoint filing systems to ensure documents are organised and easily accessible.
- Social Media: Post content on social media platforms (content will be provided).
- Office Operations: Manage the opening and closing of the office, ensuring all security protocols are followed.
- Health and Safety: Implement and monitor health and safety policies to maintain a safe working environment.
- Coordination with Contractors: Coordinate with cleaners and contractors to maintain high office standards and ensure all facilities are in good working order.
Qualifications:
- Proven experience in a similar role.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in using office software and managing SharePoint.
- Knowledge of health and safety regulations, beneficial not essential.
Benefits:
- 10% Pension
- 10% Annual Bonus (5% company, 5% personal)
- Private Medical Insurance with Vitality
- Free parking (on a first come first served basis)
- 25 days annual leave + bank holidays + your birthday off
