Property Administrator Permanent Surrey

Property Administrator Permanent Surrey Competitive + BenefitsThis role requires flexibility during our busy season is key with regards to hours and days worked.Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible. This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service. We are looking for a Property Administrator to undertake the following duties on a day-to-day basis: Key Responsibilities· Input of documents, property asset information and job orders into the Property Planning Maintenance Program system. · Create, manage and allocate job orders to operatives on Property Management System (Cherwell). · Liaise with the Maintenance and Installation Manager, Property Senior Maintenance Supervisor, contractors, suppliers, operatives within Property Department, Head Gardener and Gardening Team, and companywide. · Collation of financial information. · Create financial spreadsheets in Microsoft Excel as and when requested by Management. · Following up on invoices, chasing suppliers and creating purchase orders. · Create and manage Purchase Orders on Purchase Order system. · Liase with Accounts Department for invoice processing. · Placing online orders for goods and materials and chasing suppliers for delivery dates. · Arranging site visits for contractors. · Liase with contractors to plan for attendance on site. · Coordinating expense forms for management. · To keep records of Department Company Credit Card transactions, petty cash and copies of receipts to upload onto system (SAP Concur). · Create and update Inventories as requested by Management. · Create and update Property General Condition Inspection Reports for all Surrey Properties. · To monitor and manage communications in your Mail Inbox, Teams and over the phone. · To distribute letters and parcels accordingly as they arrive throughout the day. · To create packing lists in Microsoft Excel to manage shipments. Knowledge/Experience/Skills/Abilities* Advanced computing skills in MS Word and Excel. * Excellent organisational skills. * Previous administration experience gained from working in property or facilities in either a corporate facilities or private property environment. * Experience in creating purchase orders and seeking authorisation for payment. Personal Attributes* Attention to detail. * Hardworking. * Trustworthy (confidentiality is extremely important as job required taking inventory of client properties). * Ability to work under pressure. * Be able to work under minimal supervision and show initiative. * Ability to communicate at all levels * Enjoy working in a busy environment Benefits:· Private healthcare · Company pension scheme · Season ticket loan · Perks at work

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