House Coordinator

House Coordinator (Administration) 

Location: Tadworth, Surrey

Salary: £24,449 

Hours: Monday - Friday - 8.00-16.00pm, free parking onsite. 

Working closely with The Children's Trust Reed Epsom are supporting with the recruitment of a House Coordinator position.

The Children's Trust run a non-maintained special school for children with complex education, health, therapy and care needs with associated residential houses. The Children’s Trust School supports children and young people from 2 - 19 years old and is dual registered with the Care Quality Commission (the school residential houses) and Ofsted Education.

You will be joining a busy team supporting with efficient and reliable administrative support to the House Manager.

Office Administration

• Organise the paperwork for all admissions and discharges.
• Support the filing of medical notes, ensuring care plans are in good order and meet regulatory compliance requirements and/ or quality standards.
• Collate, prepare and archive all notes, documents and care plans of discharged children.
• Assist the house team with their typing, filing and office management.
• Type-up staff Personal Development Reviews; review reports; care plans; and letters etc., as requested by the teams, whilst maintaining confidentiality at all times.
• Ensure that meetings are arranged and administered proficiently and that appropriate minutes are taken and disseminated, in a timely manner.
• Act as the first point of contact for general enquiries (both internal and external) received on a day to day basis.
• Assist in the production of the duty rota on the Staff Care system, ensuring it is communicated to all parties, as requested.
• Produce information and data from the Staff Care computerised rota system, as requested by the House Managers.
• In conjunction with the House Managers, monitor staff sickness absence and arrange reviews as required
• Complete weekly absence returns and produce required information/ data from the Staff Care computerised system, as requested by the House Managers.
• Update annual leave records in liaison with the House Managers.
• Co-ordinate team days and support team training events.
• Add new starters to our SMI staff care system, carrying out training in the use of SMI for their off/shift requests and timesheet signoff.
• Update the ICRS system (Integrated Child Records System)

Benefits: 

• Holiday: 27 days + bank 
• Private medical insurance - after successful completion of probation

To receive a full job description and a call from our dedicated recruitment consultant, click apply today!