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UKAEA have a current opportunity for a Interim Computing Division Secretary on a contract basis. The position will be based in Abingdon. For further information about this position please apply.
To provide confidential PA support to a senior/divisional managers, to enable them to reach their targets and deliver their strategic goals and/ or to provide secretarial support to the rest of the division in their contribution towards achieving the UKAEAs objectives and strategies for their area.
The main accountabilities of the role are:
* Organise one or more manager's diaries, arrange travel, training courses, meetings, site visits, and a variety of other activities using the tools and systems provided.
* Co-ordination of email, written, and verbal communications prioritising as appropriate. Co-ordinates, and may draft, correspondence for internal and external contacts. May prepare agendae and minutes of various meetings and committees either on or off-site as required. May monitor meeting outcome progress, identifying follow up actions needed.
* Provide accurate up-to-date information and maintain records through the use of essential databases, spreadsheets and paper-based systems. Checks for accuracy, consistency, error, omissions, resolving anomalies when identified. Following existing internal and external processes and adapting to new systems and processes in line with organisational development.
* Provide travel booking and event planning services for members of the division. This includes organising UK and international travel and planning workshops, meetings and events for the Computing Division.
* May co-ordinate the meeting and greeting, hosting of, internal and external visitors from a wide variety of organisations and locations around the world. The provision of support for events.
* May make purchases on behalf of the department/division, as instructed and in line with financial derogations. Checking authorisations and receipts against spend, highlighting any concerns.
* May support the recruitment process by arranging interviews, meeting and greeting candidates, processing interview expense claims forms, and other recruitment admin support as required. Using the recruitment tools provided which may be electronic or paper based.
Experience Required:
* An appropriate qualification in administration or secretarial skills
* Demonstrable administrative experience
* Strong interpersonal and communication skills
* Excellent computer skills with the ability to use the Microsoft Office Suite
* Proven ability to cope with multiple tasks and prioritise appropriately
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
