Document Governance Manager

We need everyone's positive energy and innovative thinking to lead the energy transition to net zero. That's why we welcome applications from all backgrounds and experiences and have a range of flexible working options to suit everyone!

Here's what you'll be doing

Salary - £44,199-£56,113 + great benefits

Location - Coventry or Nottingham with hybrid working

At E.ON UK we offer sustainable energy solutions for homes, businesses and communities and we’re passionate about helping people to reduce their impact on the environment. We’re supporting businesses with their net zero targets, helping local communities upgrade their homes and collaborating with local authorities to transform towns and cities for a more sustainable future.

Right now, we’re looking for a Document Governance Manager to join our Energy Infrastructure Solutions (EIS) team. Here you’ll take the lead on digital document management and supporting information management and act as a central contact and source of support, guidance and training across 2 business areas; B2B and City Energy Solutions (CES). You’ll be responsible for administering our project document management system, currently 'A Site’.

If you’re an expert in document management and possess the communication and influencing skills to train and encourage colleagues to utilise the document management system, then we’d love to hear from you!

Key responsibilities include

Information management

• Establishing a Common Data Environment (CDE) to meet both B2B & CES requirements
• Provide active assistance, training and support to colleagues
• Acting as CDE Champion to promote the use of digital document management
• Ensure that documents are being uploaded in the right way, audit, provide feedback and highlight any ongoing issues to management
• Daily monitoring of the Common Data Environment (CDE) systems in terms of usage range, adequacy & security.
• Auditing/spot checking physical and digital documents.
• Promoting the application of new techniques to achieve efficiency savings & risk reduction using digital techniques.
• Monitoring use and security of digital tools and systems.
• Assisting with / managing / auditing on-site use of digital tools.
• Ensuring that all information management tasks are being carried out by the correct staff in a timely manner - provide guidance and mentoring where needed.
• Monitoring completion of outstanding actions on the CDE systems on a regular basis to ensure correct use of such applications by others & taking action to improve this where necessary
• Actively promoting digitisation of documents including data & reporting at all levels within the organisation.
• Acting as an information management ambassador in all interactions. Taking ownership and resolving issues at source where possible.
• Ensuring that key project documents are in place & up to date.

Reporting

• Providing ad hoc and weekly/monthly reports of progress / blockers.
• Generating new ways of reporting through digital techniques.

What we need from you

• A good understanding of CDE systems as well as the opportunities they give for increasing integration & productivity.
• Strong ability to influence and encourage compliant behaviour in all colleagues.
• Resilience and persistence & the ability to work towards a common goal.
• Good knowledge of E.ON solutions and the energy market.
• Ability to work cross functionally, developing key relationships, providing support and constructive challenge as required.
• A high degree of credibility and ability to influence at all levels.
• Strong communication skills with the ability to communicate at all levels of the business using appropriate communications mediums.
• Hands-on mentality, innovative mindset, impetus towards change and improvement.

It would be great if you had

• Confident in using Asite or similar document management systems.
• Practical experience with implementing CDE in various organisations and business units.
• Understanding of/experience of Building Information Modelling (BIM) and the document related aspects of the regulations.

Here’s what you need to know

• The salary for this role is £44,199-£56,113.
• This role is based from our Westwood office in Coventry with a high proportion of working from home, especially once established in role.
• This is a permanent role.
• Our market-leading benefits package includes 26 days holiday + bank holidays, a generous pension scheme, life cover, bonus and the chance to choose from 20 flexible benefits with tax and/or NI savings. In fact, our benefits package recently won the Personnel Today Reward, Recognition and Benefits Award 2022!
• As the only energy company to feature in The Inclusive Top 50 UK Employers (our 2022/23 ranking is 15th) we’ve proven that we’re committed to equal opportunities and actively promote a diverse and inclusive working environment, and fairness for everyone.
• As a Disability Confident Employer, we interview every disabled applicant who meet the minimum criteria for the role.
• We’ve exciting opportunities for everyone to develop their talent at E.ON. Our open access, inclusive talent networks provide networking, learning and development for all, building your skills, qualifications, and capabilities throughout your career.