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Administrator - Legal

Talenthire Group
Posted 7 days ago, valid for 17 days
Location

Coventry, West Midlands CV6 3GN

Salary

£24,000 - £28,800 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • We are seeking an Administrator to provide secretarial and administrative support primarily to the Legal Department and up to two Directors.
  • The role requires a minimum of 5 years of experience in a similar position within a large commercial business, preferably in a law firm.
  • Key responsibilities include managing meetings, handling correspondence, and supporting legal staff with administrative tasks.
  • Candidates should possess excellent IT and customer service skills, be organized, and demonstrate the ability to work well in a team.
  • The salary for this position is competitive, reflecting the experience and expertise required.

We are recruiting for an Administrator on behalf of one of our well known clients. You will provide secretarial and administrative support to the Legal Department and up to 2 other Directors with a proposed split of approximately 75% Legal Department and remainder for other Directors. Demonstrating excellent IT and customer service skills, diligent, organized and a team player.

Main Duties&Responsibilities

Director Support

  • Maintaining and managing their day to day meetings/travel plans
  • Devising and maintaining office systems, including data management and filing
  • Making arrangements for meetings and events- room booking, invites, lunch arrangements.
  • Completion of monthly expenses on Concur, to include calculating mileage for travel
  • Process invoices via the Purchase Order Payment route in SAP

Legal:

  • Handling correspondence (emails, letters, reports etc) and drafting responses (where appropriate)
  • Support lawyers and Paralegal with administrative tasks including typing and formatting documents, scanning, copying and filing.
  • Maintain and update Legal Archives/Property Deeds (using an external provider for off-site storage)
  • Maintain and update Legal Archives/Property Deeds (using an external provider for off-site storage)
  • Seeking Property Deeds when requested by the Property Solicitors, Estates & National Reserves Team.
  • Manage external invoices (record on Smartsheet) - obtain WIP reports (when required), seek internal approval then request invoices to be submitted to outsourced support centre. Liaise as necessary with the support team to ensure queries are quickly resolved.

Experience/Qualifications

Minimum 5 years’ experience in a similar role for an Executive Director in a large commercial business. Strong preference for candidates who have experience of working in a secretarial capacity at a law firm.

Excellent word processing and IT skills, including knowledge of a full range of software packages

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.