PA

Permanent opportunity - PA - 9am - 5pm - Binley - Office Based - £40,000 per annum

Our prestigious client is looking for a dynamic, committed PA to support their 3 Regional Vice

Presidents and Facilities Manager.

The key responsibilities for the PA

• Maintaining and managing a diary ensuring that all meetings (one to ones, MS Teams Meetings, Zoom Meetings etc) are scheduled within appropriate timescales.
• Preparing itineraries for travel overseas
• Arranging flights, taxis, train reservations in advance and in accordance with company travel policy
• Liaising and negotiating with travel agents or hotels as required, when booking all travel arrangements in advance and in accordance with company travel policy
• Liaising with hotels and venues for events, arranging dinner or catering for both business or social events, ensuring they are planned and co-ordinated effectively and within budget
• Liaising with clients, suppliers and external bodies to arrange external meetings
• Planning and organising the work schedule to maximise use of time, allowing adequate time for meetings to ensure the day runs smoothly
• Making arrangements for all meetings - room booking, invitations, lunch arrangements, agenda distribution to ensure the Vice Presidents are well prepared
• Assist with setting and issuing Agendas for Team Meetings
• Meeting and greeting visitors at all levels of seniority
• Administration and support with the organisation of food and drinks for meetings organised at Binley Head Office
• Administration and support with for events/ training arranged by Facilities and Facilities communications to local offices
• Support with arranging office events

The essential experience for the PA

• A minimum of 5 years PA experience for Executive Directors in a large Commercial Business
• Advanced level Word and strong Excel and Powerpoint
• Excellent written and spoken English with a good attention to detail
• Can demonstrate ability to prioritise, and has examples of exercising discretion and understanding of confidentiality issues.

Benefits include: 23 days holiday plus 8 days Bank Holiday, Pension scheme and life assurance, Share Incentive Plan, Health & Wellbeing support, Maternity, paternity and shared parental leave, Paid volunteering and charity match-funding schemes, Cycle2Work scheme, Discounted shopping