Administrator

Administrator required ASAP

JobMatcha Recruitment now operate on civil, rail and construction projects across the UK and pride ourselves on empowering the worker by using our award winning technology to match workers to jobs.

We offer to upskill our workers and to maintain our workforce from project to project.

JobMatcha are recruiting for an experienced Administrator to join our team in Bridgend.

About the Role:

We are seeking a highly organised and proactive Administrator to join our team. This role is essential in supporting the facilities management function by coordinating daily operations, raising work orders, taking phone calls and emails form the teams, maintaining records, and ensuring that all facilities-related tasks are handled efficiently. The ideal candidate will have strong administrative skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Provide administrative support to the facilities management team, including scheduling works, site meetings, maintaining files, and handling correspondence.
• Work Order Management: Track and manage work orders, ensuring timely completion and accurate reporting. Coordinate with internal teams and external vendors for repair and maintenance activities.
• Record-Keeping: Maintain accurate records of facility assets, vendor contracts, maintenance schedules, and compliance documentation.
• Vendor Coordination: Liaise with vendors and contractors to schedule repairs, maintenance, and inspections. Ensure all work complies with company policies and regulatory standards.
• Budget Tracking: Assist in monitoring facility budgets, processing invoices, and managing expense records and overtime.
• Health & Safety Compliance: Support compliance efforts by tracking health and safety documentation and ensuring facility adherence to regulatory standards.
• Customer Service: Respond to facility-related inquiries from customers, employees and escalate issues as needed. Ensure a high level of customer service to internal clients.
• Inventory Management: Oversee facility supplies and inventory, ensuring stock levels are adequate and orders are placed as necessary.
• Reporting: Generate regular reports on facility performance, expenses, and any outstanding issues for review by management.

Qualifications:

• Proven experience in an administrative or facilities management role (2+ years preferred).
• Strong organisational skills with the ability to prioritise tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facility management software is a plus (Maximo/V-Nexus).
• Knowledge of health and safety regulations and best practices in facilities management is desirable.
• Detail-oriented, proactive, and able to work independently as well as part of a team.

Benefits:

• Competitive salary and benefits package

• 24hr management support
• PPE Supplied
• Paid weekly and payroll support

If interested in the role of an Administrator, then please apply ASAP