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We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support. The ideal candidate will be immediately available and familiar with facilities maintenance industry.
Monday - Friday 8am - 5pm
Responsibilities
- Correct allocation of reactive calls within contractual SLAs, submission to quoting team, and following calls through with required actions (subcontractor purchase orders, engineer attendance, etc)
- Closing down PPMS
- Consistently updating Concept call records with required information and regular call updates
- Active review of the Due To Breach report and taking appropriate action to close calls
- Ensuring QHSE documentation is maintained, processed and readily available, and reported on regularly (eg Hazard reporting)
- Elogbook management and ensuring these are maintained to an appropriate standard
- Ad-hoc items as requested
- Actioning job chases received from the customer and ensuring regular updates are provide
Skills
- Strong organisational skills with an ability to prioritise tasks effectively.
- Excellent written and verbal communication skills, with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel ) and other relevant software applications.
- Experience in compliance is highly desirable.
- Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.
- Strong interpersonal skills with the ability to build relationships at all levels of the organisation.
If you are looking for an opportunity to contribute your skills in a dynamic environment while ensuring high standards, we encourage you to apply for this position
