We are seeking a dedicated and detail-oriented Technical Coordinator to join a dynamic team in the aviation sector. In this role, you will provide essential administrative support across various technical operations, ensuring smooth coordination of projects, inspections, and internal communications. You will play a crucial role in maintaining efficient systems, managing resources, and assisting with budget and finance tracking within the technical team.

Key Responsibilities:

Meeting Coordination and Documentation: Schedule and organise weekly technical team meetings, prepare agendas, and document minutes. Coordinate with stakeholders to finalise and distribute meeting minutes promptly.
Inspection and Reporting Support: Assist in the planning, preparation, delivery, and administrative review of pre-purchase, lease monitoring, and return inspection reports. Maintain MS Planner and inspection follow-up listings for scheduling, reports, and inspections.
Resource and Project Planning: Update and monitor the Technical Events Overview (TEO) project sheet to highlight resource availability and constraints. Use project planners and trackers to ensure alignment with timelines and milestones.
Technical Administration: Manage technical filing systems, ensuring accurate documentation and compliance with indexing and archival processes. Maintain contact details for technical inspections, subcontractors, and project stakeholders.
Travel and Logistics Management: Arrange and coordinate long-haul travel for staff and subcontractors, adhering to budget and schedule constraints. Maintain travel logs, calendars, and logistics emails, ensuring proper documentation and approvals.
Finance and Budget Support: Assist the Finance Manager with technical purchase orders, project codes, supplier invoices, and budget tracking. Keep project finance records updated, including invoice tracking and reconciliations.
Collaboration and Ad Hoc Support: Assist with the preparation, resource availability guidance, delivery, and administrative review of ad hoc inspections and projects. Provide administrative and IT support to the Finance Manager, Office Administrator/Manager, and Head of Legal as required.
Process Improvement and Organisation: Continuously review and enhance administrative processes for efficiency and accuracy.

Required Skills & Qualifications:

Proven experience in technical coordination or a similar administrative role.
Strong organisational and planning skills.
Proficiency in MS Office, particularly Excel, and experience with project management tools like MS Planner.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and projects with attention to detail.
Experience in the aviation or leasing industry is preferred but not essential.

Benefits:

Hybrid working available
25 days annual leave, increasing by 1 day per year up to 30 days
Bonus
Onsite parking
Life assurance
Good pension scheme

If this role interests you, please apply now!