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We are seeking for an experienced Clerical Assistant that will provide administrative support within the Finance team.
MAIN DUTIES/RESPONSIBILITIES
- To produce accurately and speedily a variety of confidential documents (including standard letters and reports) to agreed deadlines.
- Assist in the co-ordination of appointment scheduling and security for team members.
- Data input including time sheet recording, maintaining and producing reports.
- Preparation and co-ordination of payment uploads including white accounts, requisitioning, sales ledger, income receipting, journal entry and petty cash.
- Issuing and receiving of financial documentation
- General housekeeping and office duties (e.g. fax, photocopy, scanning, filing, archiving etc.)
- To provide support to all members of the Finance Teams as and when required.
- Ensure adherence to Departmental Financial Procedures, Regulations and Debt Recovery Procedures.
- Promote effective communications with other sections within Resources, People, Authority and outside agencies.
- Develop and evaluate systems for data capture and management information purposes.
- Ensure that you work in line with all the Council’s policies and procedures and ensure that you are aware of your obligations under these.
- Behave according to the Employees’ Code of Conduct and ensure that you are aware of your obligations and responsibilities re conflicts of interest, gifts, hospitality and other matters covered by the Code.
- Carry out your role in line with the Council’s Equality agenda.
- To comply with health and safety policies, organisational statements and procedures, report any incidents / accidents/ hazards and take a pro-active approach to health and safety matters in order to protect yourself and others.
- Any other duties of a similar nature related to this post that may be required from time-to-time.
The candidates must have:
- 4GCSE’s grade A* -C or equivalent
- Knowledge of administration systems and procedures.
- Understanding of computer systems and competency in computer Applications e.g. Word/Excel/Access
- One year’s clerical experience
- Knowledge of Microsoft Office systems
- IT Literate, capable of using MS Word, Excel (or equivalent) and office packages
- Ability to maintain accurate records
- Ability to prioritise work and meet deadlines.
- Ability to work using own initiative as well as working as part of a team.
- Ability to organise own work.
- Ability to communicate to a range of audiences.
- Knowledge of financial systems and procedures
- Flexibility and willingness to expand knowledge and experience.
The role will be fully office based within the Town Hall Darlington.
