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Location: Dorking
Hours: 9am - 5.30pm Monday - Friday (hybrid option after probation)
Our superb client in Dorking is seeking an organised Trainee Admin Coordinator to join their team.
You will play a vital role in supporting the team in the administration of residential developments and estates. This diverse position requires exceptional organisational skills and attention to detail as you will be responsible for managing critical documentation, insurance processes, and company secretarial duties.
Working closely with Managers and various stakeholders, you will ensure smooth operational processes and maintain high standards of service delivery for our clients.
Main duties include:
- Manage new and lost property development transitions, including key management, handovers and documentation.
- Handle all aspects of property-related insurance administration (buildings, D&O, liability, engineering).
- Coordinate insurance renewals and maintain claims logs.
- Manage Company Secretarial duties including Companies House filings and shareholding updates.
- Oversee financial administration
- Organise and administer Annual General Meetings and tenant/general meetings.
- Process Section 20 statutory notices and related communications.
- Handle sales enquiries and property transfers.
- Processing ownership changes
- Managing post-sale documentation
- Maintain property records, and general administrative duties
Key skills required:
- Strong organisational and time management abilities
- Excellent attention to detail, particularly for legal and financial documentation
- Proficiency in administrative systems and record-keeping
- Clear written and verbal communication skills
- Ability to work independently and manage multiple deadlines
- Strong customer service orientation
- Ability to handle confidential information professionally
