Business Coordinator

Business Support Coordinator - 12 month fixed term contract

Droitwich

Monday-Friday 09:00-17:00

£26,000 office based

Our client are looking for a Business Support Coordinator, to cover maternity leave on a 12 month fixed term contract. There may be an opportunity for a full time contract in a different position within the team at the end of contract but this is not a guarantee.

Sitting with the HR team, and reporting in to the Group HR Manager, this is a varied role that requires excellent multi-tasking skills, superb organisational ability and a strong character.

Principal Accountabilities/Responsibilities:

• First point of contact for external / internal key personnel
• Meeting and greeting visitors
• Organising and attending meetings where required and ensuring all documentation is prepared, and submitted in a timely manner
• Full admin support for the Senior Management Team giving priority when requested to the CEO
• Ensure and maintain logs for processes such as GDPR; IT and key logs
• Monitor and book all statutory training e.g. First aid, FLT courses
• Collating Environmental, Social & Governance Data (ESG) monthly updates
• Collating LDC data and submit within timely deadlines
• Maintaining the company Amazon account for purchases
• Credit card reconciliation for Senior Team Members
• Assist with collation and submission of the monthly External Board Pack
• To take minutes at meetings and provide general assistance during presentations
• Be the first point of contact for Facilities Maintenance including but not limited to maintenance of the building and equipment, managing maintenance contracts and dealing with any emergencies on site
• Collate, update and circulate diaries for the Senior Team and Regional Consultants
• Co-ordinate sales conference and sales meetings, including booking transport & accommodation and additional expenses
• Co-ordinate training for new agents, circulating details to prospective new agents and all relevant HO personnel and regional Consultants
• Generation of all documentation relating to Agents including raising contracts and relevant paperwork monitor, and tracking collection, and return of company equipment and arranging insurance where appropriate
• Complete audits of Agent’s kits, managing refurbs and updates
• Generating comms and letters to Agents as and when is needed

Skills and Capabilities:

• Discretion and confidentiality are essential attributes
• Enthusiastic and positive working attitude
• Self-motivated
• Organised
• Calm under pressure
• Use initiative to identify and solve problems

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