Operations Administrator

Confident, professional Operations Administrator required for large, national engineering company based near Dudley

The purpose for the role is to assist with completing of high volume of transactional data relating to the plant department, sales and purchase ledger transactions.

Main duties will include

• Creating and managing documents, spreadsheets and presentations
• Produce management reports as required
• Raising weekly sales invoices using our bespoke software. Emailing invoices/supporting documents to customers
• First-stage invoice authorisation approval
• Dealing with PCN/parking violations
• Report monthly supplier spend to Directors
• Review/ produce vehicle tracker reports as required
• Assisting with supplier damage estimates and informing customers of potential charges
• Discuss invoice disputes with customers and negotiate settlement in consultation with the Plant Manager
• Ensure incoming telephone calls are answered and dealt with promptly
• Ensure effective communication between workshop, hire desk and sales team.
• Comply with all company policies and procedures
• Filing and archiving
• Photocopying/scanning and filing
• Schedule meetings for the plant team and directors
  

Skills required for the role are:

• Previous experience in administration is essential, experience in the Fleet/Plant Hire sector would be an advantage
• Previous office experience necessary
• Good Communication skills (both written and verbal)
• Excellent organisational skills, with the ability to work under pressure and to multitask
• Good Attention to detail

• Strong data entry skills
• Problem-solving
• Ability to thrive under pressure

Working hours are Monday to Friday 08:00-17:00

Salary up to 28,000

Excellent opportunity working for a large established company!