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Job Title: Personal Assistant
Location: Dundee City Centre
Working Hours: Monday to Friday, 9 AM - 5 PM
Job Description:
An independent professional services firm in Dundee is seeking a highly skilled and motivated Personal Assistant to provide confidential, high-level administrative support to the Managing Partner, Chair, and Board. This is a key role within the firm, where you’ll manage complex schedules, coordinate important events, and ensure smooth operations in a dynamic and fast-paced environment.
Key Responsibilities:
• Diary Management: Proactively manage complex calendars, scheduling meetings, calls, and events while anticipating conflicts and resolving them efficiently.
• Client Engagement: Assist in consulting responsibilities, including coordinating client coaching sessions, quarterly client events, and other client-facing activities.
• Communication: Act as a liaison for the Managing Partner and Chair, handling sensitive and confidential communications with professionalism and discretion.
• Board Support: Prepare Board Packs, ensuring timely updates from key personnel, and assist with related logistics.
• Travel Coordination: Organize domestic and international travel arrangements, ensuring seamless itineraries and meeting preparations.
• Meeting Facilitation: Coordinate meeting logistics, prepare agendas, create presentations, and take minutes when required.
• Project Support: Assist with ad hoc projects, conduct research, compile data, and prepare reports as needed.
• Financial Assistance: Support the Finance Partner with monthly summary reports and WIP meetings.
• General Administrative Support: Provide support to the wider Administration Team where necessary.
What We’re Looking For:
• Degree standard education or equivalent experience.
• Proven experience in a Personal Assistant role, supporting senior-level executives.
• Skills:
• Exceptional organizational and time management abilities.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Experience with Power BI is a plus.
• Strong written and verbal communication skills.
• Proactive and solution-focused.
• Good judgment – knowing when to act independently and when to seek guidance to ensure the best outcomes.
• Ability to multitask and adapt in a fast-paced environment.
• Attributes:
• Discretion in handling confidential information.
• Professional and confident interpersonal skills.
• Attention to detail and high accuracy.
• Flexibility to meet business needs, including occasional extended hours.
Why Join Us? You’ll be a valued member of a team that thrives on collaboration, professionalism, and excellence. This role offers a unique opportunity to work closely with our leadership, contribute to impactful projects, and develop your career in a supportive and forward-thinking environment.
