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Administrator

Office Angels
Posted 4 days ago, valid for 3 days
Location

Dunfermline, Fife KY129BQ, Scotland

Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • An exciting opportunity for an experienced administrator has arisen at a dynamic engineering company in Dunfermline.
  • The role is a fixed-term position for 10 months, offering a highly competitive salary.
  • Candidates should have a background in engineering and manufacturing, along with excellent Microsoft Office skills, particularly in Excel.
  • The position requires proven experience with CRM systems and Xero, along with strong communication and organizational skills.
  • Interested applicants are encouraged to send their CV or call the branch for more information.

Job Title: Administrator

Location: Dunfermline (Office Based)

Contract Type: Fixed Term, 10 months

Salary: Highly Competitive

Hours: Monday to Thursday 8:30am-4:30pm and Friday 8:30am-1pm

Role Overview

An exciting opportunity has arisen to join a dynamic engineering company based in Dunfermline. They are seeking an experienced administrator to become a valuable member of their team. The ideal candidate will have a background in engineering and manufacturing and thrive in a fast-paced environment. The role will be supporting the Engineering Manager as well as the Engineering team and wider business and will provide day to day operational support. Excellent working knowledge of Microsoft Office Packages including Excel is essential and it would be ideal to have previous working knowledge of CRM systems and Sage/Xero.

Key Responsibilities:

  • Providing full business support to the Engineering teams ensuring day to day workflows are covered effectively and taking ownership for all administration duties
  • Ensuring all Engineering jobs and orders are processed in a timely manner onto the company system
  • Assisting with audit, compliance, quality, H&S as well as streamlining process and procedures
  • Preparing and raising invoices using Xero
  • Booking internal and external training courses
  • Updating of reports and spreadsheets including budgets as instructed by the team
  • Supporting the team with any travel arrangements including booking accommodation and transport
  • Ensuring accurate timesheet information is collated and updated on relevant spreadsheets
  • Answering the phone and diverting calls to the relevant departments
  • Email inbox management
  • Ad hoc administrative tasks and actively stepping in to support other departments as required

Skills and Experience required:

  • Excellent Microsoft Office including Excel skills are essential
  • Proven working knowledge of CRM systems such as Microsoft Dynamics highly desirable
  • Experience of Xero also preferable
  • First class customer, administration, and communication skills
  • Building good customer knowledge and internal and external stakeholder relationships
  • Naturally organised and can prioritise own workload
  • Works well in a team and on own initiative
  • Proactive, works well under pressure and resilient

Interested? Please send your CV to or call our branch on to learn more!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.