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Office Coordinator
- Job Type: Temp-Perm
- Location: Outskirts of Braintree
- Salary: £14-£17 per hour
- Working hours: 9am-5pm Monday to Friday - However there can be flexibility for Part time hours.
We are seeking a proactive and versatile Office Coordinator to act as a central point of coordination for various administrative tasks. This role is integral to ensuring the smooth operation of our office and requires a detail-oriented individual with strong organisational skills and an ability to work autonomously.
Day-to-day of the role:
- Coordinate and track all electricians’ diaries, ensuring all details are accurately captured on a weekly basis.
- Act as a Personal Assistant to the Directors, managing their emails, and ensuring effective communication.
- Create quotations over the phone or in the office while the Director is on the move.
- Process and sign off invoices, manage purchase order reconciliations, and provide invoices and receipts to the Book-keeper electronically for weekly reconciliations.
- Handle incoming calls, transfer to relevant individuals, and take messages.
- Monitor office supplies and place orders when necessary.
- Maintain up-to-date records and files, monitor office expenses and costs.
- Oversee staff vehicles in terms of fuel, insurance, MOT, and Road Tax arrangements.
Required Skills & Qualifications:
- Experience in an administrative or office coordination role is preferred but not essential.
- Basic understanding of Microsoft Excel, Word, and Adobe.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and familiarity with accounting software; knowledge of Xero is advantageous.
- Ability to work independently and as part of a small team.
- Attention to detail and problem-solving skills.
- Experience with social media platforms is not essential but could be advantageous.
If this role is of interest to you, please apply below!
