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Job Title: Temporary Admin Assistant
Location: Polegate
Duration: 1-2 weeks
Pay Rate: £12 per hour
Job Description:
We are seeking a detail-oriented and organised Temporary Admin Assistant to join our team in Polegate for a short-term assignment. The successful candidate will be responsible for managing and processing PDF samples of invoicing and credit notes from a long list of suppliers. This role involves scanning documents, reading data, and ensuring accurate documentation within our system.
Key Responsibilities:
- Document Processing: Scan and read data from PDF samples of invoicing and credit notes for a variety of suppliers.
- Email Management: Manage an Outlook mailbox to receive emails containing PDF documents.
- Document Tracking: Use a tracker in a spreadsheet to monitor and manage document processing.
- Supplier Identification: Identify suppliers from the inbox and save their PDF documents in designated folders named after the suppliers.
- SharePoint Management: Save and organise documents in the appropriate SharePoint location.
- Quality Control: Mark any missing or unidentifiable documents in the spreadsheet in red.
Qualifications:
- Proficiency in using Outlook and managing email communications.
- Experience with document imaging and data extraction.
- Strong organisational skills and attention to detail.
- Familiarity with using spreadsheets for tracking and managing data.
- Knowledge of SharePoint for document storage and management.
Preferred Skills:
- Previous experience in a similar role.
- Ability to work independently and manage time effectively.
- Strong communication skills.
