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Due to ongoing business growth, Safe Environment now require a full time Exec Assistant/PA to oversee and report on day to day admin operations involved with operations and accounts and support/assist the Managing Director.
The role will report to the Managing Director and assist various areas within the business. The successful candidate will be based primarily from our Edinburgh Park office.
The role & it's responsibilities:
- Managing the office administration team and the daily/weekly tasks
- Supporting the operations team with planning & scheduling of works, associated appointments and booking required sub-contractors
- Building relationships with & providing support to the field based teams via telephone and our 'Jobber' ops system
- Booking skips/exchanges
- Booking hotels and organising equipment
- Ordering consumables/supplies
- Creating/issuing of quotations
- Dealing with customer enquiries/queries via telephone, email and live chat
- Providing a friendly 'reception' service - taking and making calls to customers, suppliers, staff and others
- Invoicing via Quickbooks/Xero
- Allocation of payments via Quickbooks/Xero
- Processing of supplier invoices via Quickbooks/Xero
- Issuing purchase orders via Quickbooks/Xero
- PA support to Director and population of reports
- Population & quality checking reports
- Assisting the Directors in day to day duties
- Supporting the office Admin Team in their roles
- Human Resource Assistance & handling confidential information
- Assisting with Payroll & Book Keeping
- Marketing & Business Development
- Assisting with Payroll & Book Keeping
- Marketing & Business Development
Candidate personal/skill requirements:
- Open, honest, trustworthy & accountable - say it how it is and hold up your hand if you get it wrong
- Self motivated and able to work alone - crack on without being asked
- Excellent, adaptable communication skills - know how to talk to whom, and adapt for the person and situation
- Organised & able to 'multi-task' - dip in and out of everything without dropping too many balls
- Aware and accepting of limitations - nobody's perfect, just know when and be willing to ask for help
- Good initiative, attention to detail & problem solving skills - fully understand and break down the issue, consider the options, assess and select the best of a bad bunch
- Overall success motivated & driven - nobody works just for the love, but if you're driven by success we'll reward you for it
- Willingness/desire to go over and above - put the extra time/effort in as required
- Friendly and approachable - we're all equals/people
Candidate skills & experience requirements:
- A minimum of 5 years varied PA/Management or customer facing work experience with some office administration
- Communicating with staff at all levels, clients, suppliers and authorities
- Excellent ICT skills inc. MS Office & Mac and adaptable to other online apps
- Experience using online accounting packages
Desired additions:
- Experience of working in/supervising a field base services/construction environment
- Experience of an online field based ops system e.g. 'Jobber'/scheduling with various criteria to consider
- Easily adaptable to different ICT systems
- A full UK driving license and own vehicle
Salary & Benefits
- £28,000 - £34,000 per annum (pro-rata)
- 31 days annual leave entitlement (pro-rata)
- Company pension
Career Progression/Development
Additional training will be provided. The successful candidate has the potential to develop and progress into a Directorate role within the company and all necessary support will be provided for this. Training and mentoring will be provided in order to expand on their skills around the business fields and relevant associated skills
