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- Job Title- Administrator
- Location- Edinburgh
- Duration- 6 months contract
- Pay rate- £14 per hour
- Time- 8.30am to 4.30pm (this can occasionally change to 9.00am to 5.00pm)
- Onsite Parking
- Holidays are accrued for PAYE contractors and they get 28days to start off with which increases to 33days after 12weeks.
About us
Our client is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, and has 39,000 employees in more than 120 territories. They design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Their unique perspective allows us to see the critical intersections between talent, assets and ideas - the dynamic formula that drives business performance
The Role
You would be responsible for, but not limited to:* Calendar management and communication* Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)* Accurate/timely completion of timesheets and expenses* Arranging travel, mailbox management (using initiative and with minimal intervention).* Follow and comply with the internal Records Management systems* File client materials in line with records management procedure* Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material.* Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting.* Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup.* Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting. Ensuring that you/your Consultants always follow and adhere to our Professional Excellence standards at all times.* All aspects of visitor and client liaison, including welcoming visitors/clients, setting up meeting facilities, arranging for catering for meetings and daily office use, interacting with other departments such as Information Technology, Facilities etc.The Requirements:Technical skillset should include: advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams); and a good understanding of Excel, strong command of the English language, spelling and grammar; good level of numeracy; accurate typing/data entry efficiency Personal attributes should include:* Ability to work as part of a team is key, you must be willing to actively participate and contribute and use your initiative to help* Other busy Administrative team members* You need to be a strong communicator, with clear written and oral communication skills* The ability to be persistent and persuasive with colleagues at all levels within the business* Strong customer service and client focused* Solution focused* Attention to detail* The ability to handle sensitive information in an appropriate manner* Excellent organisational skills, with the ability to estimate workload, prioritise and work to agreed
