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Key Responsibilities:
- Office management: Ensure smooth office daily operation, enhance office environment and deal with employees’ requests/complaints etc;
- Facilities management: Raise, arrange, follow up and resolve any issues with facilities teams and landlord;
- Supplier management: Manage suppliers’ service deliveries and performance appraisal;
- Team management/collaboration: Receptionist management and regular communication with admin members to achieve shared objectives;
- Real estate management: Deal with office leasing and small renovation project management;
- Office assets management: Act as asset administrator to manage and oversee asset management quality;
- EHS management: Oversee office environment and operation to meet EHS requirements throughout the whole office;
- Procurement management: Raise purchase requests and ensure all items/service are delivered, accepted, invoiced, paid on time and complied with company rules;
- Team Assistant: Organise events and meetings, coordinate with different business teams for shared business goals;
- Other businesses: Handle ad hoc requests and urgent cases to support business teams in timely manner.
Person Specification:
- Required:
- Great communication ability.
- Fluency in both English and Chinese (written and spoken);
- Good command of MS Office (Word, Excel, PowerPoint, Outlook);
- Team spirit, openness for an international environment and Chinese business culture;
- Hands-on and can-do attitude;
- Well-organized and structured working style
- Desired:
- 2 years + experience in similar role would be desired.
