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Our client is seeking a highly organised and detail-oriented Legal Secretary to join their Conveyancing team. The successful candidate will provide essential administrative and secretarial support to solicitors and fee earners, ensuring the smooth operation of the department. This role requires excellent communication skills, a proactive approach, and the ability to manage a busy workload efficiently.
Key Responsibilities:
- Providing administrative support to conveyancing solicitors, including preparing legal documents and correspondence.
- Handling client queries professionally, both in person and over the phone.
- Managing and maintaining case files, ensuring all documentation is accurate and up to date.
- Preparing and submitting Land Registry applications and SDLT returns.
- Liaising with clients, estate agents, mortgage lenders, and other stakeholders.
- Scheduling appointments, diary management, and organising meetings.
- Drafting and proofreading legal documents and correspondence.
- Assisting with the preparation of contracts, transfer documents, and completion statements.
- Ensuring compliance with regulatory and firm procedures, including anti-money laundering (AML) requirements.
- Supporting with billing, invoicing, and general accounts administration.
- Managing incoming and outgoing post and emails efficiently.
Experience and Skills Requirements
- Previous experience as a Legal Secretary, ideally within Conveyancing.
- Strong knowledge of conveyancing procedures and legal terminology.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook) and case management software.
- Ability to work under pressure and meet tight deadlines.
- Strong organisational and multitasking skills.
- Understanding of confidentiality and data protection regulations.
- A proactive and professional approach to work.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
