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Document Controller - SC Cleared
Location: Glasgow - 3 days/week in client office
Start Date: February 2025
End date: 12 months from start date, potential to renew contract
Hours per week: 40 hrs
SC - Security Check
Job Description:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed at interview. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
Document Controller sought to work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders.
The position will be central to ensuing the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners. The Document Controller will be involved at all stages from identification of the need for a document, through its development, review, issue, and archiving.
The Document Controller will be looked to by team members to provide guidance on the workflow processes, and will be an initial point of contact for any queries / advice on the operation of the Document Control Procedure.
This role will fit into a wider Information Management / Document Control team.
Tasks:
Management of all stages of document workflows through the document control software (REBIM / GliderBIM).
Management of document filing structure within Sharepoint working space.
Periodic review and update of the Programme Document Control Process to ensure continued suitability.
Brief new personnel on the Programme Document Control Process and provide guidance on the operation of the software.
Manage document numbering, status, and revision control in accordance with the Document Control Process.
Provide quality assurance on supplier documentation against the requirements of the Document Control Process.
Act as the primary point of contact for all document workflow activities with the supply chain partners.
Liaise with the corresponding individual in the Navy customer organisation to ensure efficient distribution with the relevant stakeholders and return of feedback within the required timescales.
In conjunction with the Project Management and Engineering teams, maintain a deliverable look-ahead plan to forecast planned delivery dates for upcoming documents.
Skills & Experience:
Proven experience in document control activities.
Detail focussed, with a process-orientated approach to completing tasks.
Strong organizational skills to ensure activities are completed efficiently and in line with agreed timescales.
Proficient in all common Microsoft packages including Excel, Word and Outlook.
Excellent communication and interpersonal skills.
Ability to work collaboratively in a team environment and manage multiple priorities effectively.
Experience in working in a Client organisation (Desirable)
