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GSE Advisory Group is looking for an experienced Site Administrator and Document Handler to join our client's construction project in Glasgow.
This will be a site-based role5 days per week, supporting the Project Manager by performing the below activities and more, which will be key to the success of the project.
Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner
Allocates and controls the document numbering system for the project work
Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable
Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel
Acquires sufficient knowledge and understanding of the business to implement and develop an effective document handling system according to our guidelines
Responds directly to daily issues / requests by using business practices and extensive experience in prioritising
Administration of PIRS document system
Receives all deliveries to site
Processes technical documentation and ensures documents are suitably stored
Establishes, develops and manages effective documentation systems and procedures and maintain relevant manuals / systems
Ensures works within area of responsibility are executed in accordance with the contract, and conform with project time, budget and Health, Safety, Environmental and Quality (HSEQ) requirements
Delivers Lessons Learned and feedback for current and future projects
Keeps the Site Manager or deputy informed of all site related activities
Candidates will ideally have experience on construction sites and are experienced with Oracle or similar document handling systems, as well as a high skillset in using MS Excel.
