Dispatch Administrator

Job Title: Dispatch Administrator
Job Type: Onsite
Work Type: Permanent
Hours: 37hrs per week
Industry: Aerospace
Job Location: Gloucestershire
Salary: £25,000 to £27,000 per annum

Profile – Dispatch Administrator

Our client designs and manufactures niche components and systems for the aerospace and defence sector. They specialise in metallic and composite materials, developing innovative solutions for their international client base.

Job Role – Dispatch Administrator

Reporting to the Value Stream Manager the Dispatch Administrator shall provide administration support, including Order Processing, Invoicing, Import and Export Control, Raising of Commmercial Invoices, Processing of Invoices, Scanning of documentation, Certificate of Conformity preparation for shipment, Coordinate activities for shipping as required, complete ad-hoc projects and other correspondence as required.

Duties – Dispatch Administrator

• Review of manufacturing orders to ensure all Ops completed in line with Specifications.
• Review of sales orders to confirm delivery dates match with customer requirements and communicated to stores personnel.
• Raise conformances against Sales Order within MRP.
• Understand the customer release requirements and ensure documentation matches.
• Raising invoices for goods supplied and forwarding these invoices to our customers for payment.
• Ensure that all Export Licences which are required are in place and using the government online SPIRE service to obtain or register for licences as needed.
• On occasion Liaise with Import agents to have imports cleared through Customs and provide reports to HMRC for goods entered under any duty suspension regime.
• Raising all Export paperwork, commercial invoices, packing, certificates of origin, etc. for our overseas shipments.
• On Occasion Liaise with freight forwarders to get Exports collected and delivered to our customers.
• On Occasion maintain a log of all our exports and keep additional logs of export controlled shipments for inspection by the Department for Business Innovation & Skills.
• On Occasion Liaise with other internal departments to determine the correct control list entry and tariff classification for our products.
• Liaise with the Department for Business Innovation & Skills with audits for Export Control Compliance.

Experience/Qualifications – Dispatch Administrator

• Planning and Organisation Skills
• Analytical and Data Skills
• IT Literate

Candidates who are currently a Dispatch Clerk, Logistics Administrator, Warehouse Clerk, Export Controller, Buyer, Purchasing Administrator, Supply Chain Coordinator and Dispatch Officer could be suitable for this role.

To make an application for this role please submit your CV to or for more information call.

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Omega is an employment agency specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.